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BY-LAWS OF
NATIONAL ASSOCIATION FOR INFORMATION DESTRUCTION -
CANADIAN CHAPTER

CORPORATE SEAL

1. The seal, an impression whereof is stamped in the margin hereof, shall be the seal of the corporation.

HEAD OFFICE

2. Until changed in accordance with the Act, the Head Office of the corporation shall be in the City of Vancouver, in the Province of British Columbia.

CONDITIONS OF MEMBERSHIP

3. On the incorporation of the corporation the sole member of the corporation shall be the National Association for Information Destruction Inc. ("NAID"). Until such time as NAID resigns, the Corporation shall have only one member. Upon the resignation of NAID, membership in the corporation shall be limited to persons interested in furthering the objects of the corporation and shall consist of anyone whose application for admission as a member has received the approval of the board of directors of the corporation.

4. There shall be no membership fees or dues unless otherwise directed by the board of directors.

5. NAID or any member may withdraw from the corporation by delivering to the corporation a written resignation and lodging a copy of the same with the secretary of the corporation.

6. Any member may be required to resign by a vote of three-quarters (3/4) of the members at an annual meeting. This provision shall only apply if NAID has resigned.

MEMBERS' MEETINGS

7. The annual or any other general meeting of the members shall be held at least once in every calendar year and not more than fifteen months after the holding of the last preceding annual meeting. The location of the annual or any other general meeting will be held at such location, within Canada (the "Country Chapter") or elsewhere, as may be decided by the directors.

8. At every annual meeting, in addition to any other business that may be transacted, the report of the directors, the financial statement and the report of the auditors shall be presented and auditors appointed for the ensuing year. The members may consider and transact any business either special or general at any meeting of the members. The board of directors or the president or vice-president shall have power to call, at any time, a general meeting of the members of the corporation. The board of directors shall call a special general meeting of members on written requisition of NAID or, if NAID is no longer the sole member, members carrying not less than 5% of the voting rights. A minimum of two (2) members present in person at a meeting will constitute a quorum, unless NAID is the sole member in which case the quorum shall be one.

9. Fourteen (14) days' written notice shall be given to NAID or each voting member of any annual or special general meeting of members. Notice of any meeting where special business will be transacted shall contain sufficient information to permit the member to form a reasoned judgement on the decision to be taken. Notice of each meeting of members must remind the member if he has the right to vote by proxy. Each voting member present at a meeting shall have the right to exercise one vote. A member may, by means of a written proxy, appoint a proxyholder to attend and act at a specific meeting of members, in the manner and to the extent authorized by the proxy. A proxyholder must be a member of the corporation.

10. A majority of the votes cast by the members present and carrying voting rights shall determine the questions in meetings except where the vote or consent of a greater number of members is required by the Act or these By-laws, unless NAID is the sole member in which case the Affirmative Vote of NAID shall be sufficient.

11. No error or omission in giving notice of any annual or general meeting or any adjourned meeting, whether annual or general, of the members of the corporation shall invalidate such meeting or make void any proceedings taken thereat and any member may at any time waive notice of any such meeting and may ratify, approve and confirm any or all proceedings taken or had thereat. For purpose of sending notice to any member, director or officer for any meeting or otherwise, the address of the member, director or officer shall be his last address recorded on the books of the corporation.

BOARD OF DIRECTORS

12. The property and business of the corporation shall be managed by a board of directors, comprised of a minimum of three directors, and shall include the Country Chapter Chairperson, the NAID President or his/her designee, and all Country Chapter Executive Committee Members. The number of directors shall be determined from time to time by a majority of the directors at a meeting of the board of directors and sanctioned by an affirmative vote of at least two-thirds (2/3) of the members at a meeting duly called for the purpose of determining the number of directors to be elected to the board of directors. Directors must be individuals, 18 years of age, with power under law to contract. Directors must be the official representatives of NAID member companies (the "NAID Members").

13. The applicants for incorporation shall become the first directors of the corporation whose term of office on the board of directors shall continue until their successors are elected. Thereafter, directors shall be elected by the NAID Members conducting business in the Country Chapter, with such elections to coincide with the annual election of the directors of NAID. The board of directors then elected shall replace the provisional directors named in the Letters Patent of the corporation.

14. The first Country Chapter Chairperson elected to replace the Country Chapter Chairperson serving as a first director of the corporation shall serve a term of two years. One half of the remaining directors elected to replace the first directors of the corporation shall serve terms of one year, and the other half of such remaining directors shall serve a term of two years. Thereafter, all duly elected directors shall serve a term of two years.

15. NAID Members conducting business in the Country Chapter shall elect all directors of the corporation at an annual meeting of members.

16. The office of director shall be automatically vacated:

  1. if at a special general meeting of members, a resolution is passed by of the members present at the meeting that he be removed from office;
  2. if a director has resigned his office by delivering a written resignation to the secretary of the corporation;
  3. if he is found by a court to be of unsound mind;
  4. if he becomes bankrupt or suspends payment or compounds with his creditors;
  5. on death

provided that if any vacancy shall occur for any reason in this paragraph contained, the board of directors by majority vote, may, by appointment, fill the vacancy with a member of the corporation.

17. The directors shall serve as such without remuneration and no director shall directly or indirectly receive any profit from his position as such; provided that a director may be paid reasonable expenses incurred by him in the performance of his duties. Nothing herein contained shall be construed to preclude any director from serving the corporation as an officer or in any other capacity and receiving compensation therefor.

18. A retiring director shall remain in office until the dissolution or adjournment of the meeting at which his retirement is accepted and his successor is elected.

POWERS OF DIRECTORS

19. The directors of the corporation may administer the affairs of the corporation in all things and make or cause to be made for the corporation, in its name, any kind of contract which the corporation may lawfully enter into and, save as hereinafter provided, generally, may exercise all such other powers and do all such other acts and things as the corporation is by its charter or otherwise authorized to exercise and do.

20. The directors shall have power to authorize expenditures on behalf of the corporation from time to time and may delegate by resolution to an officer or officers of the corporation the right to employ and pay salaries to employees. The directors shall have the power to enter into a trust arrangement with a trust company for the purpose of creating a trust fund in which the capital and interest may be made available for the benefit of promoting the interest of the corporation in accordance with such terms as the board of directors may prescribe.

21. The board of directors shall take such steps as they may deem requisite to enable the corporation to acquire, accept, solicit or receive legacies, gifts, grants, settlements, bequests, endowments and donations of any kind whatsoever for the purpose of furthering the objects of the corporation.

22. The board of directors may appoint such agents and engage such employees as it shall deem necessary from time to time and such persons shall have such authority and shall perform such duties as shall be prescribed by the board of directors at the time of such appointment.

23. Remuneration for all officers, agents and employees and committee members shall be fixed by the board of directors by resolution. Such resolution shall have force and effect only until the next meeting of members when such resolution shall be confirmed by resolution of the members, or in the absence of such confirmation by the members, then the remuneration to such officers, agents or employees and committee members shall cease to be payable from the date of such meeting of members.

DIRECTORS' MEETINGS

24. Meetings of the board of directors may be held at any time and place to be determined by the directors provided that 48 hours written notice of such meeting shall be given, other than by mail, to each director. Notice by mail shall be sent at least 14 days prior to the meeting. There shall be at least one (1) meeting per year of the board of directors. No error or omission in giving notice of any meeting of the board of directors or any adjourned meeting of the board of directors of the corporation shall invalidate such meeting or make void any proceedings taken thereat and any director may at any time waive notice of any such meeting and may ratify, approve and confirm any or all proceedings taken or had thereat.

25. A majority of directors in office, from time to time, but no less than two directors, shall constitute a quorum for meetings of the board of directors. Any meeting of the board of directors at which a quorum is present shall be competent to exercise all or any of the authorities, powers and discretions by or under the by-laws of the corporation, and to adjourn any meeting to meet again at a stated day and hour or until the time fixed for the next regular meeting of the board of directors.

26. All votes required of the board of directors shall be by a show of hands, unless a written ballot or roll call is requested, which request may be made by any one member of the board of directors. Each member of the board of directors shall have one (1) vote.

27. Provided that all members of the board, or members of a Committee, as the case may be, consent prior to the meeting to holding the meeting by conference telephone, the Board or any committee may participate in meeting of the Board of Directors by means of conference telephone, by means of which all persons participating in the meeting can hear one another, and such participation in a meeting shall constitute present in person at the meeting.

INDEMNITIES TO DIRECTORS AND OTHERS

28. Every director or officer of the corporation or other person who has undertaken or is about to undertake any liability on behalf of the corporation or any company controlled by it and their heirs, executors and administrators, and estate and effects, respectively, shall from time to time and at all times, be indemnified and saved harmless out of the funds of the corporation, from and against, inclusive of any other rights such director, officer or other person may have:

  1. all actual, reasonable and necessary costs, charges and expenses which such director, officer or other person sustains or incurs in or about any action, suit or proceedings which is brought, commenced or prosecuted against him, or in respect of any act, deed, matter of thing whatsoever, made, done or permitted by him, in or about the execution of the duties of his office or in respect of any such liability, except such costs, charges and expenses as are incurred in connection with any claim or liability arising out of his own wilful misconduct or gross negligence;
  2. all other actual, reasonable and necessary costs, charges and expenses which he sustains or incurs in or about or in relation to the affairs thereof, except such costs, charges or expenses as are occasioned by his own wilful misconduct or gross negligence.

OFFICERS

29. The officers of the corporation shall be a Country Chapter Chairperson, up to four (4) Executive Committee Members, one of whom shall also serve as Secretary, and a Treasurer, and any such other officers as the board of directors may by by-law determine. Any two offices may be held by the same person. Officers need not be directors, nor members, except as required pursuant to Bylaw 12, and provided that the Executive Committee Members shall also be directors of the corporation.

30. The officers shall be appointed by resolution of the board of directors at the first meeting of the board of directors following an annual meeting of members.

31. The officers of the corporation shall hold office for two (2) years from the date of appointment or election or until their successors are elected or appointed in their stead and may be elected for a maximum of two consecutive full terms.

32. Officers shall be subject to removal by resolution passed by two/thirds vote of the board of directors at any regular or special meeting of the directors.

33. In case of a vacancy in the office of the Country Chapter Chairperson, the directors shall appoint one of the Executive Committee Members to assume the duties of Country Chapter Chairperson for the balance of the unexpired term. A vacancy in any other office shall be filled by appointment by the Country Chapter Chairperson, with the approval of the directors, for the balance of the unexpired term.

DUTIES OF OFFICERS

34. The Country Chapter Chairperson shall preside at all meetings of the corporation and of the board of directors. He shall be responsible for all the activities of the Executive Committee Members and shall, subject to the control of the board of directors, have general supervision, direction and direct control of the day to day business of the corporation. He shall also have such other powers and perform such other duties as from time to time may be prescribed by the board of directors.

35. The Executive Committee Members shall assist the Country Chapter Chairperson, as necessary, with the coordination and implementation of Country Chapter activities. They shall also have such other powers and perform such other duties as from time to time may be prescribed by the board of directors.

36. The Secretary may be empowered by the board of directors, upon resolution of the board of directors, to carry out his affairs of the corporation generally under the supervision of the officers thereof and shall attend all meetings and act as clerk thereof and record all votes and minutes of all proceedings in the books to be kept for that purpose. He shall give or cause to be given notice of all meetings of the members and of the board of directors, and shall perform such other duties as may be prescribed by the board of directors or president, under whose supervision he shall be. He shall be custodian of the seal of the corporation, which he shall deliver only when authorized by a resolution of the board of directors to do so and to such person or persons as may be named in the resolution.

37. The Treasurer shall have the custody of the funds and securities of the corporation and shall keep full and accurate accounts of all assets, liabilities, receipts and disbursements of the corporation in the books belonging to the corporation and shall deposit all monies, securities and other valuable effects in the name and to the credit of the corporation in such chartered bank of trust company, or, in the case of securities, in such registered dealer in securities as may be designated by the board of directors from time to time. He shall disburse the funds of the corporation as may be directed by proper authority taking proper vouchers for such disbursements, and shall render to the president and directors at the regular meeting of the board of directors, or whenever they may require it, an accounting of all the transactions and a statement of the financial position, of the corporation. He shall also have such other powers and perform such other duties as from time to time may be prescribed by the board of directors.

38. The duties of all other officers of the corporation shall be such as the terms of their engagement call for or the board of directors requires of them.

COMMITTEES

39. The board of directors may appoint committees whose members will hold their offices at the will of the board of directors. The directors shall determine the duties of such committees and may fix by resolution, any remuneration to be paid.

EXECUTION OF DOCUMENTS

40. Contracts, documents or any instruments in writing requiring the signature of the corporation, shall be signed by any two officers and all contracts, documents and instruments in writing so signed shall be binding upon the corporation without any further authorization or formality. The directors shall have power from time to time by resolution to appoint an officer or officers on behalf of the corporation to sign specific contracts, documents and instruments in writing. The directors may give the corporation's power of attorney to any registered dealer in securities for the purposes of the transferring of and dealing with any stocks, bonds, and other securities of the corporation. The seal of the corporation when required may be affixed to contracts, documents and instruments in writing signed as aforesaid or by any officer or officers appointed by resolution of the board of directors.

MINUTES OF BOARD OF DIRECTORS

41. The minutes of the board of directors (or the minutes of the executive committee) shall not be available to the general membership of the corporation but shall be available to the board of directors, each of whom shall receive a copy of such minutes.

FINANCIAL YEAR

42. Unless otherwise ordered by the board of directors, the fiscal year end of the corporation shall be June 30.

AMENDMENT OF BY-LAWS

43. The by-laws of the corporation not embodied in the letters patent may be repealed or amended by by-law, or a new by-law relating to the requirements of subsection 155(2) of the Canada Corporations Act, may be enacted by a majority of the directors at a meeting of the board of directors and sanctioned by an affirmative vote of at least two-thirds (2/3) of the members at a meeting duly called for the purpose of considering the said by-law, provided that the repeal or amendment of such by-laws shall not be enforced or acted upon until the approval of the Minister of Industry has been obtained.

AUDITORS

44. The members shall, at each annual meeting, appoint an auditor to audit the accounts and annual financial statements of the corporation for report to the members at the next annual meeting. The auditor shall hold office until the next annual meeting provided that the directors may fill any casual vacancy in the office of the auditor. The remuneration of the auditor shall be fixed by the board of directors.

BOOKS AND RECORDS

45. The directors shall see that all necessary books and records of the corporation required by the by-laws of the corporation or by any applicable statute or law are regularly and properly kept.

RULES AND REGULATIONS

46. The board of directors may prescribe such rules and regulations not inconsistent with these by-laws relating to the management and operation of the corporation as they deem expedient, provided that such rules and regulations shall have force and effect only until the next annual meeting of the members of the corporation when they shall be confirmed, and failing such confirmation at such annual meeting of members, shall at and from that time cease to have any force and effect.

47. The current edition of Robert's Rules of Order Newly Revised shall govern the proceedings of the corporation and its members, directors, officers and committees, in all cases not provided for in these bylaws or in the standing rules and regulations of the corporation

INTERPRETATION

48. In these by-laws and in all other by-laws of the corporation hereafter passed unless the context otherwise requires, words importing the singular number or the masculine gender shall include the plural number or the feminine gender, as the case may be, and vice versa, and references to persons shall include firms and corporations.

WAIVER OF NOTICE

49. Whenever any notice is required to be given under the provisions of the Canada Corporations Act or these bylaws, a waiver of such notice in writing, signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.