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New Certification Documents Posted

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The January, 2011 Certification Application is now posted and downloadable at www.naidonline.org. The January, 2011 is the only version that will be accepted for new certifications and renewals. Also available is a highlighted document of the Program changes, available in the Members Only section. A username and password is required to login and access the Members Only section. Anyone who does not know their login information may send an email to admin@naidonline.org.

Below is a list of the New Requirements of the Certification Program that anyone applying for Certification – including Certification renewals – must meet in order to be certified:

  • Employee Acknowledgement of Written Policies (Section 2.1b)- Employees must sign an acknowledgment of the company’s written policies and procedures. This must be done retroactively for existing employees, as well as for new hires prior to granting them access to confidential material. A new acknowledgment must be signed on an annual basis to ensure that employees are informed of policy changes and reminded of their obligations.
  • Breach Notification Policy (Section 2.1c)- A written policy must be in place, stating that the company will notify its customers of a potential release of, or unauthorized access to that customer’s confidential material.
  • Employee Breach Notification Policy (Section 2.1d) – A written policy must be in place, stating that employees must notify management of a potential release of, or unauthorized access to that customer’s confidential material.
  • Unannounced Audit Polity (Section 2.1e) – The company must have a written policy in place to instruct employees in the procedures to follow in the event of an unannounced audit, which must include at least one person who is to be contacted to assist the auditor during an unannounced audit at the office or plant.

Please keep in mind that companies which are already certified are bound by the rules of the latest application they submitted to NAID; therefore, they will not be required by NAID to adhere to this new criteria until the new application is submitted for renewal. However, it is a good idea to begin implementing these changes as soon as possible, as they were added with the intent to align the Certification criteria with the recent changes to laws and regulations impacting the service provider’s role under the obligations imposed on their clients.

Please contact NAID at 602-788-6243 or certification@naidonline.org with any questions about these new requirements.