Skip Navigation
 
   

2017 NAID Bylaw Ratification Election

Bookmark and Share

The NAID Board of Directors is requesting that eligible NAID Active Members ratify two (2) bylaws amendments. Below are the full details of these proposed changes. Please review as voting member representatives will be casting their votes June 1 - July 5, 2017. 

Amendment #1

Summary

Amendment #1 converts the existing Vendor Liaison to the NAID Board of Directors to a voting director, and makes provisions for the association’s Associate members to elect that position. The amendment is budget neutral insofar reasonable travel expenses for the existing Vendor Liaison post are already covered.

Rational for Recommended Change

This ammendment creates a director’s position on the board to represent NAID Associate members. Currently, there is a vendor liaison but the post is advisory only. The new director post would give Associate members voting representation on board. There is no increase in expenses to the association in making this change.

Bylaws Prior to Amendment

ARTICLE VI
 
Board of Directors
 
Section 2. NUMBER: The Board of Directors will comprise a total of thirteen (13) individuals including the officers (President, President-Elect, Secretary, Treasurer and Past President), and eight (8) elected directors. Directors shall be elected from all eligible Active member-company company representatives as follows; one (1) Director from among the representatives of Active member-companies paying the maximum amount of graduated dues, one (1) Director from among the representatives of Active member-companies with the majority of secure destruction operations in Europe, one (1) Director from among the representatives of Active member-companies with the majority of secure destruction operations in Canada, one (1) Director from among the representatives of Active member-companies with the majority of secure destruction operations in Australia and New Zealand, and four (4) non-specific Directors from among representatives of the general population of Active member-companies not represented by the dedicated Director positions listed above..
 
Section 4. TERM OF OFFICE: Effective in 2015, the eight (8) elected directors shall serve for a period of three (3) years and shall be ineligible for re-election for the term immediately thereafter. Officers and directors will take office at the general membership meeting of the association in the year of their election.

Bylaws as Amended 
 

ARTICLE VI
 
Board of Directors
 
Section 2. NUMBER: The Board of Directors will comprise a total of fourteen (14) individuals including the officers (President, President-Elect, Secretary, Treasurer and Past President), and nine (9) elected directors. Directors shall be elected from all eligible member-company representatives as follows; one (1) Director from among the representatives of Active member-companies paying the maximum amount of graduated dues, one (1) Director from among the representatives of Active member-companies with the majority of secure destruction operations in Europe, one (1) Director from among the representatives of Active member-companies with the majority of secure destruction operations in Canada, one (1) Director from among the representatives of Active member-companies with the majority of secure destruction operations in Australia and New Zealand, one (1) Director from among the representatives of Associate member-companies, and four (4) non-specific Directors from among representatives of the general population of Active member-companies..
 
Section 4. TERM OF OFFICE: The nine (9) elected directors shall serve for a period of three (3) years and shall be ineligible for re-election for the term immediately thereafter. Officers and directors will take office at the general membership meeting of the association in the year of their election.
 
Section 12. ELECTION: The nine (9) Directors shall be elected as follows; one (1) Director from among and by the representatives of Active member-companies paying the maximum amount of graduated dues by secret ballot during the formal NAID election process approved year-to-year by the board, one (1) Director from among and by the representatives of Active member-companies with the majority of secure destruction operations in Europe in a manner determined by the respective regional committee, one (1) Director from among the representatives of Active member-companies with the majority of secure destruction operations in Canada in a manner determined by the respective regional committee, one (1) Director from among the representatives of Active member-companies with the majority of secure destruction operations in Australia and New Zealand in a manner determined by the respective regional committee, one (1) Director from among and by the representatives of Associate member-companies by secret ballot during the formal NAID election process approved year-to-year by the board, and four (4) non-specific Directors from among representatives of the general population of Active member-companies by secret ballot during the formal NAID election process approved year-to-year by the board.

To effect the Bylaws Amendment if ratified, current language under Article III, Section 3 will change... 
  
FROM: “Associate members shall not be eligible to vote but may otherwise participate in its affairs.”
  
TO: “Associate members shall not be eligible to vote with the lone exception that Associate members will be exclusively eligible to vote for the Vendor Director.”
 

Amendment #2

Summary

Amendment #2 restores a consistent staggering of directors’ term expiration. This stagger became out of sync when director’s terms were extended from two (2) years to three (3) years during a previous bylaw ammendment. 

Rational for Recommended Change

This amendment introduces language to change the current staggering of director terms of service so an equal number of directors reach term limits every year. The current stagger is based on two-year terms, which was appropriate when directors had two-year terms. Because directors now have a three-year term, the stagger needs to be accordingly modified. The ramifications of the current misalignment was reflected in this year's election as no directors positions were up for election.

Bylaws Prior to Amendment

 
ARTICLE VI
 
Board of Directors

Effective in 2015, the eight (8) elected directors shall serve for a period of three (3) years and shall be ineligible for re-election for the terms immediately thereafter. Officers and directors will take office at the general membership meeting of the association in the yar of their election.

Bylaws as Amended 

(The following language would be added to ARTICLE VI):

With the exception of the election in 2018, wherein, for the purpose of imposing a balanced staggering of successive director terms, three (3) of the directors elected shall be selected to serve a two-year (2 year) term. Directors to serve the reduced term of service will be selected by an impartial, random process approved by the Board of Directors, with the stipulation that one (1) of the reduced terms of service will be from among the Chapter-specific directors. Furthermore, individuals elected as directors selected for reduced term in 2018 shall be exempt from the director eligibility restriction on serving consecutive terms as a director in the 2020 election.

 

Voting member representative may vote on these ammendments through July 5, 2017 by following the link within the ballot email sent to them. Only one vote per Active member company is eligible. If you have not received an email ballot and believe you are the voting member representative, PLEASE contact NAID Staff at +1 602-788-6243.